In the fast-paced and unforgiving business environment of the 21st century, it’s easy to lose customer trust, or worse, by making a simple mistake in an email. While it’s always a good idea to proofread your emails before sending them, errors sometimes creep in. Normally, when an error slips through it ends up with follow-up apology emails and eggs in your face, but if you’re using Gmail, you have tools at your disposal to avoid these errors in the first place.
Reminding or unsending emails is one of Gmail’s most useful features for avoiding embarrassing situations. Let’s look at the feature and how to configure it.
How to Configure Undo Send in Gmail
Gmail handles unsending an email by simply not sending the email until a predetermined period has passed after clicking or tapping send. The delayed send approach may seem clumsy, but it makes more sense considering the circumstances. Gmail doesn’t control every email account in the world, so the delay ensures that you can unsend regardless of the recipient, because the email never reached the recipient’s inbox.
Before you can unsend an email in Gmail, you need to create a delay between clicking the send button and when Gmail actually sends the email. To get started, open your Gmail inbox in a browser and follow these steps:
- Click it Settings cog in the upper right corner of the window to open the Settings popup window.
- In the Settings pop-up window, click See all parameters to open the full settings page.
- On the settings page, in the General tab, look for an option called Cancel send and use the drop-down menu to select the number of seconds to delay sending an email. The maximum send delay is 30 seconds.
- After making the necessary changes to the Undo Send options, scroll down to the bottom of the Settings page and click Save changes to save the new configuration.
Now that you’ve enabled a sending delay, you’ll be able to unsend emails when you realize you’ve made a mistake. You still have to be quite careful since the maximum delay is only 30 seconds, which does not leave you much time to read an email again. However, you should be able to spot a missing attachment or a major typo before the email is delivered.
How to Unsend Gmail in Browser Inbox
Let’s see how to use the unsend feature in Gmail now that you’ve done all the hard work to set it up. You can use the feature on both mobile and desktop versions of Gmail.
To unsend a Gmail email from a desktop browser, follow these steps after clicking Send on your unfortunate e-mail:
- After clicking Senda small pop-up in the lower right corner of the screen confirms that the email is sent with a to cancel button.
- Click it to cancel in the pop-up window to cancel the email and return to the editor to correct your mistake.
How to Unsend an Email in Gmail for Android or iOS
Suppose you are prone to sending emails while on the go. In this case, you’ll be familiar with the fear of committing a grammar faux pas because of the unfortunate combination of multitasking, suboptimal autocorrect, or simply clumsy thumb syndrome. You can also unsend Gmail from Android or iOS, and the process is pretty much the same as described above for the desktop version.
Once you’ve finished your email and hit send, you’ll see a small pop-up at the bottom of your screen confirming that the email has been sent. On the right side of this banner you will see a Cancel button. To cancel sending the email, press the to cancel button. Unsending cancels the email immediately and returns you to the text editor to make changes before sending it again.
Once the sending banner disappears, you are out of luck and cannot unsend the email. It’s always a good idea to act quickly if you think you’ve made a mistake.
How to Get a Longer Cancellation Period in Gmail with Scheduled Send
If you’re hoping to unsend an email within hours of sending it, the usual undo feature will let you down. Fortunately, there is a workaround for this exact problem. Instead of hitting send on your email, you can schedule the send, giving you more time to think about what you said and make any changes that might come your way in any potential eureka. moment. You can schedule email in both mobile and desktop versions of Gmail.
How to Schedule an Email in Gmail
If you’re using a desktop browser and want an email to be sent at a certain time, instead of clicking send, click the little up arrow to the right of the Send button to expand the Send menu, then do the following:
- In the Send menu, click Schedule sending to open the scheduled send options pop-up window.
- In the pop-up window, you can choose from a few default options or click Select date and time To be more precise. Selecting a preset time and date schedules your email immediately. If you opt for Select date and timefollow the prompts to schedule your email when you want it sent.
- Once you have selected a time and date to send your email, an option called Program appears in the inbox sidebar. You can open the Program outbox to view all your scheduled emails.
- To cancel your scheduled email (if you want to edit it before it sends), you can open the email and click Cancel send.
- After clicking Cancel sendGmail opens the email in the draft editor so you can make any necessary edits.
- After making your changes, you can resend your email or schedule it again for another time.
If you’re on Android, instead of a drop-down menu built into the submit button, go to the Schedule sending options by pressing the three vertical dots next to the Send button and selecting Schedule sending. The rest of the process is basically the same as the desktop version.
Make Gmail work for you
The main benefits of unsending emails in Gmail are obvious. The feature is there for those times when you realize a bit too late that you forgot to attach a file or accidentally clicked Reply All instead of Reply. Unsending emails is just one of many tricks you can use to master Gmail and make the prolific email service work for you.
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